DMS Software: Dokumentenmanagement für KMU

The DMS solution für your SME

Document storage made easy. With our DMS, you can be sure that all your digital files and documents are stored in the right place and in the right version - with ultimate data security.

swiss-content-cloud-data-table

Most important DMS functions	Swiss Content Cloud	Other DMS providers
Automated workflows Assignment to responsible persons through previously defined procedures / processes.	✓ Standard or customized	✗ often extra
Smart filing structure A document is not assigned to a folder, but is displayed dynamically in one or more locations based on its properties.	✓ Very flexible	✗ Rigid folder structure
Seamless integration with other enterprise applications Wide range of integration options with ERP, CRM or other solutions via APIs, e.g. REST or GraphQL; CSV imports are also possible.	✓	✗ often extra
Direct document access via unique URL Each version of each document has a unique URL that can be inserted into other solutions to allow direct access to the document.	✓	✗ often extra
Predefined modules The “Employee dossier” module, for example, enables the management of all employee-related documents (employment contracts, meeting notes, salary statements, etc.). The team and organizational structure in the company is mapped using a sophisticated authorization concept. The contract module offers comprehensive functions (resubmission, reminder function, etc.) for managing any contracts.	✓	✗
Scalable solution with a strong platform partner Swiss Content Cloud is based on a proven platform from IBM, which guarantees high scalability and investment protection.	✓	hmm 🤔
User-friendly search functions The search allows documents to be found both via properties and via full text (similar to a simple Google search). Search results can be further refined by subsequent filtering (metadata, time periods, user names, etc.) in order to find relevant documents quickly.	✓	✗
Decentralized management of authorizations Decentralized management of authorizations allows each department to assign and manage access rights themselves, independently of IT. All changes are logged to ensure full transparency and traceability.	✓	✗
Integrated master data management The integrated master data management makes it possible to store data independently of CRM systems or other applications if required. Departments can flexibly create and manage their own value lists, such as for suppliers.	✓	✗
AI-supported document classification Automated classification and indexing uses intelligent recognition technologies to identify documents and extract information as required. With AI platforms such as Mistral, processing takes place on servers in Europe so that all data remains within Europe.	✓	✗ often extra
Platform-independent web access Access and administration via any web browser, regardless of the operating system.	✓	✗ often extra
Use with the mobile app With the mobile app, documents can be retrieved quickly and easily on mobile devices or documents can be stored in the DMS.	✓	✗ often extra
Process-specific forms Swiss Content Cloud enables the mapping and use of process-specific forms (e.g. procurement request, travel request, contract extension, etc.), adapted to the company's requirements.	✓	✗ often extra
Versioning Any number of versions can be saved for each document. This means that you can always access previous versions and easily track the editing process.	✓	✓
Document entry Documents can be captured simply by scanning or importing them. The content is searched and indexed to make it easy to find.	✓	✓

Our DMS software integrates seamlessly into your existing systems

No suitable integration for your company listed?

Whether CRM, ERP or specific industry software - we make sure that our Swiss Content Cloud integrates smoothly into your existing software landscape. Our aim is to simplify your workflow and ensure an efficient, seamless connection between our systems and your existing IT infrastructure.

Work on cloud nine with our DMS

The data remains in Switzerland

Ihre digitalen Dokumente und Dateien geniessen mit unserer DMS-Lösung ultimative Datensicherheit durch Server, die sich ausschliesslich in der Schweiz befinden. Sie können jederzeit sicher und zuverlässig auf Ihre Dokumente zugreifen.

Changes to documents are traceable

Our solution enables automatic version management so that you can always work with the most current version of your documents.

Innovative document classification through AI

Managing your documents is much easier because our DMS system automatically recognizes and classifies the category of your document.

More legal certainty - risk of data loss is minimized

By correctly storing all relevant electronic documents, we guarantee you legal security.

Testimonials

Numerous private and public companies rely on Swiss Content Cloud, the online document management software in Switzerland. This enables these companies to achieve significantly greater efficiency and security in their daily document handling.

Initial situation

Like many other companies, the Sihlsana care center in Adliswil struggled with a confusing document organization.

The resulting insecurity on the part of users led to employees increasingly saving the documents that were important to them on their own PCs, which of course is not in the company's interest either.

Solution

To solve the problem, management was looking for an innovative, digital document management solution that could be used as a cloud service and was to be located in Switzerland for data protection reasons.

The solution should be accessible via the browser and mobile devices and provide the ability to set document authorization and retention policies in a consistent manner.

Result

More than 600 consistent and self-maintaining dossiers for employees, residents and tenants.
Authorizations, retention periods and filing structure are defined and automatically assigned to the individual documents.
Schliesslich wurde eine Schnittstelle zum bestehenden Administrationssystem realisiert, welche es erlaubt administrative Änderungen ohne weitere Eingriffe auch in Swiss Content Cloud zu repräsentieren.

Sihlsana Care Center

8134 Adliswil

Passion makes the difference

For more than 20 years, our passion as a software provider has been to master our customers' challenges with innovative solutions. Based on this philosophy Swiss For more than 20 years, our passion as a software provider has been to master the challenges of our customers with innovative solutions. This philosophy gave rise to Swiss Content Cloud, a cloud DMS with guaranteed data storage in Switzerland. Everything web, everything mobile and seamless integration into your environment - enterprise technology at a price suitable for SMEs.

Play

Intelligent document storage,
Directly from the Alps

We store your data exclusively in Switzerland. For this we use Swiss Fort Knox, a data center located deep in the Swiss Alps. Here your data is safe from unauthorized access and is subject to Swiss law. So you can be sure that your sensitive data remains confidential.

Swiss Content Cloud bietet
numerous advantages for your company

Increase productivity & save costs

With Swiss Content Cloud, companies can spend a lot of time and resources on manual administrative tasks such as searching, sorting, archiving and updating documents. This leads to inefficient workflows and an increased workload for employees. Swiss Content Cloud spend a lot of time and resources on manual administrative tasks, such as searching, sorting, archiving and updating documents. This leads to inefficient workflows and an increased workload for employees.

Scalable solution for business growth

The Swiss Content Cloud grows with the company's requirements. No matter how many documents and information need to be managed, the system scales effortlessly and always remains efficient and practical for the growing volume of data.

Highest security and compliance

The Swiss Content Cloud offers companies a secure environment for handling sensitive information. With robust security measures and strict adherence to compliance regulations, risks of security breaches, data loss or violations are minimized.

Promotion of teamwork

Regardless of whether employees work at different locations or in different teams, the Swiss Content Cloud enables smooth collaboration on shared documents. Versions are easily tracked, changes are synchronized and teamwork is efficiently supported.

Structured and easily accessible document storage

Through our document management system, companies can store and manage their documents in an organized and user-friendly way. Important information is not lost and can be found easily and quickly at any time.

Nahtlose Integration in Salesforce CRM

You use Salesforce CRM but are worried about storing your documents in it? With our seamless integration in Salesforce CRM, you can throw these concerns overboard, because wherever you work with it, your documents stay in Switzerland.

Interested? Contact us

Put an end to inefficient document management! Swiss Content Cloud makes it possible! No more unstructured storage that leads to security risks and scalability problems. Book your free live demo now!

The DMS solution für your SME

Most important DMS functions

Swiss Content Cloud

Other DMS providers

Our DMS software integrates seamlessly into your existing systems

No suitable integration for your company listed?